When a requestor reaches out inquiring about setting up Stock Distributions or asking for Stock Distributions, there can be some initial confusion around how the feature works and what the input process will be for stock & share related information. To set expectations and explain how our current implementation of this feature works, the below canned response can be sent to the client before proceeding with implementing Stock Distributions:
1. Create a new field on the Distribution Parent object:
Name: Share Price
Type: Currency (16,2 format for the decimal places)
Be sure to include the field on all available layouts.
2. Create a formula field on the Distribution child object:
Name: Shares Distributed
Type: Number (Zero decimal places)
Copy and paste the formula below within the formula editor for this field:
ROUND( aduro__Distribution_Amount__c /aduro__Distribution_Parent__r.Share_Price__c ,0)
Be sure to add this field to all available layouts.
3. Next, create a Stock Distribution email template with the email template information pictured below:
The body & code to use for the template can be found at the bottom of this article. Please note that the template code may need to be updated to include the client's logo as well as and custom formatting or branding they may have. It is recommended to review the clients other fund communications to determine what branding needs to be replicated on this template.
4. Navigate to Custom Settings, and click "Manage" next to Fund Communication Templates. Add the Stock Distribution email template API name to the "Cash Distribution" custom setting.
Template Code & Body Text
The general Stock Distribution template HTML will look something like this, the client can request to make adjustments as needed (note that the client's logo URL will need to be inserted within the "" where it says img src=""):
Template Name:
{!aduro__Fund__c.Name} – Stock Distribution
Template Code
<html>
<head>
</head>
<body style="font-family: 'Dosis', 'Calibri', sans-serif; font-size: 12pt; line-height: 1.5em;">
<table style="border-spacing: 0; border-colålapse: collapse; font-size: 11pt; width: 100%; text-align: center;">
<colgroup> <col width="200px" /> <col width="200px" /> <col width="200px" /> </colgroup>
<tbody>
<tbody>
<tr>
<td colspan="3"> </td>
</tr>
<!-- Begin horizontal rule -->
<tr>
<td colspan="3"><img src="" alt="" width="200" /></td>
</tr> <!-- end horizontal rule -->
<tr>
<td colspan="3"> </td>
</tr>
<tr>
<td colspan="3" style="font-weight: bold; font-size: 18pt;">{!aduro__Fund__c.Name}</td>
</tr>
<tr>
<td colspan="3" style="font-weight: bold;">Stock Distribution Notice</td>
</tr>
<tr>
<td colspan="3" style="font-weight: bold;">{!aduro__Distribution__c.aduro__Distribution_Date__c}</td>
</tr>
<tr>
<td colspan="3"> </td>
</tr>
<!-- Begin horizontal rule -->
<tr>
<td colspan="3" style="font-size: 1px; line-height: 1em; background-color: #000"> </td>
</tr>
<!-- end horizontal rule -->
<tr>
<td colspan="3"> </td>
</tr>
<tr>
<td style="font-weight: bold;" colspan="3">{!Account.Name}</td>
</tr>
<tr>
<td colspan="3"> </td>
</tr>
<tr style="font-weight: bold;">
<td>Total Capital Commitment</td>
<td>100.00%</td>
<td>{!aduro__Distribution__c.aduro__Capital_Commitment_Amount__c}</td>
</tr>
<tr>
<td>Capital Contributions to Date</td>
<td>100.00%</td>
<td>{!aduro__Distribution__c.aduro__Capital_Commitment_Total_Called_Paid__c}</td>
</tr>
<tr style="font-weight: bold;">
<td>Remaining Commitment</td>
<td>0.00%</td>
<td>{!aduro__Distribution__c.aduro__Capital_Commitment_Remaining_Value__c}</td>
</tr>
<tr>
<td colspan="3"> </td>
</tr>
<tr>
<td>Distributions to Date <span style="font-weight: bold;">(prior to the Current Distribution)</span></td>
<td></td>
<td>{!aduro__Distribution__c.aduro__Total_Distributions_To_Date__c}</td>
</tr>
<tr>
<td colspan="3"> </td>
</tr>
<!-- Begin horizontal rule -->
<tr>
<td colspan="3" style="font-size: 1px; line-height: 1em; background-color: #000"> </td>
</tr>
<!-- end horizontal rule -->
<tr style="font-weight: bold;">
<td>Current Stock Distribution:</td>
</tr>
<tr>
<td>Number of Shares</td>
<td></td>
<td>{!aduro__Distribution__c.Shares_distributed__c}</td>
</tr>
<tr>
<td>Value of Shares as of January 6, 2021</td>
<td></td>
<td>{!aduro__Distribution__c.aduro__Distribution_Amount__c}</td>
</tr>
<tr style="font-weight: bold;">
<td>Total Distributions</td>
<td></td>
<td>{!aduro__Distribution__c.aduro__Total_Distributions__c}</td>
</tr>
<!-- Begin horizontal rule -->
<tr>
<td colspan="3" style="font-size: 1px; line-height: 1em; background-color: #000"> </td>
</tr>
<!-- end horizontal rule -->
<tr>
<td colspan="3"> </td>
</tr>
<tr style="font-weight: bold;">
<td>Distribution Scheduled for {!aduro__Distribution__c.aduro__Distribution_Date__c}</td>
<td></td>
<td>{!aduro__Distribution__c.aduro__Distribution_Amount__c}</td>
</tr>
<tr>
<td colspan="3"> </td>
</tr>
<tr>
<td style="text-align: left;" colspan="3">
<div align="center">
<div align="center"> </div>
</div>
</td>
</tr>
</table>
</body>
</tr>
</html>
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