Sending Capital Calls from FundPanel to Xero

Please note that if you do not use Xero for accounting, this article is not applicable.

• The first step is ensuring that the Fund has been linked to the appropriate Fund in Xero - reference the following {https://fundpanel.freshdesk.com/support/solutions/articles/35000166978-xero-api-overview-and-set-up}
  • If you are not sure if a Fund has been linked up with Xero, check the following fields within the 'Xero Details' section on the Fund page - If these fields are not populated, this fund has not yet been linked with Xero
  • Fields: Xero Bank Account Id & Xero Org

•  Next, ensure that the Xero GL codes of all Investment Vehicles for that Fund match the Chart of Accounts in Xero.  
  • If applicable, make sure Unique ID from the corresponding Commitment record is up to date - {refer to the following FundPanel article}

Sending the Capital Call to Xero

• The 'Sync Xero' button on Capital Call Parent is used to create invoices in Xero. 
  • Clicking the 'Sync Xero' button again after the invoice has been created will check invoice has been paid and does not create additional invoices 

• The 'Sent to Xero' checkbox will check off once a capital call has been sent to Xero. This is a read-only field that may only be triggered by the 'Sent to Xero' button. 

• Do not Sync: This checkbox can be marked if a user either does not wish for the Capital Call to either:

1.  Have an invoice created in Xero OR
2.  Have payments be synced to Xero 

Referencing the Resulting Invoice in Xero

• When viewing invoice within Xero, a Capital Call's corresponding Salesforce information will be displayed in the 'Reference' column. The naming scheme used for these References consists of the following information:
  • Unique ID from Commitment Record
  • Fund Name
  • Capital Call Name (CALL-XXXXX) of the Xero invoice = Investment Vehicle name from FundPanel

• The invoice name in Xero will look like the following:

            "Unique ID - Fund Name - CALL-XXXXXX | INV-XXXX"

• Additionally, the 'To' field, or the Contact name displayed for the Xero invoice will be the name of the 'Investment Vehicle' in Salesforce.