FundPanel allows for investor portal documents to be uploaded either as fund wide documents or as commitment-specific.
- Fund Wide Documents are documents that are available to all Investment Vehicles related to the specific Fund record and any Contacts with the appropriate contact role will be able to see it. (Ex: If it is a 'General' Fund Wide document then Contacts with the 'General' contact role to an Investment Vehicle that has a commitment to the related Fund record will be able to see the Fund Wide document.)
- Commitment Documents are documents that are available to specific Capital Commitment related to the Fund record and any Contacts with the appropriate contact role will be able to see it. (Ex: If a user has a 'Tax' document that is specific to a Capital Commitment or a related Investment Vehicle then a Contact would need the 'Tax' contact role to the specific Investment Vehicle to be able to view the Commitment Specific document.)
- Client Wide Documents are documents that will post one for all LPs, so that documents will not be duplicated for LPs with Commitments in multiple funds.
- A note on uploading K-1s: It is recommended to remove password protection from K-1s prior to uploading them as a portal document, as users must log into the portal in order to access the document.
TABLE OF CONTENTS
- Uploading Fund Wide Document
- Uploading Commitment Specific Documents
- Using Document Subfolders and Subtypes
Uploading Fund Wide Document
The Fund Wide documents are located in the Documents related list on the Fund record.
Begin by Navigating to the Investor Relations App
Click Document Uploader - Portal tab.
Select Fund Wide Document in the Attachment Type picklist.
Select the specific Fund record you are uploading for in the Fund picklist.
Select the Document Type that corresponds to the specific Contact Roles in the Document Type picklist. (Ex: Selecting 'General' Document Type will correspond to the Contacts with the 'General' contact role.)
Select the Document SubType
Please note: If you have folders enabled in the FundPanel portal, then the document will be placed in a subfolder with the name of the SubType
Select the appropriate date in the Document Date picklist.
Not: The 'Document Date' is not referring to the date the document is being uploaded, but rather it is the date that best corresponds with the document. So for example, if it was a Capital Call document I'd probably use the Due Date of the Capital Call. If it was the annual financials for 2015, I'd probably use 12/31/2015. If it was a K-1 for 2015, the date would be 12/31/2015, etc.
Click Next
Click Choose File button. Please note: the file must be in PDF format.
Note: The file must be at most 6 MB in size. If a document exceeds this file size, it will not be accessible via the investor portal and an error will be displayed to portal users.
Click Confirm & Upload Document button.
Viewing the Uploaded Fund Document
Navigate to the specific Fund record.
Click into the name of the specific document under Documents related list.
Click the documents name under Notes & Attachments and you should be able to view the PDF
Uploading Commitment Specific Documents
The Commitment Specific documents are located in the Documents related list on the Capital Commitment record that is related to the specific Fund record.
Navigate to the Investor Relations App
Click Document Uploader - Portal tab.
Select Commitment Document in the Attachment Type picklist.
Select the specific Fund record you are uploading for in the Fund picklist.
Select the Document Type that corresponds to the specific Contact Roles in the Document Type picklist. (Ex: Selecting 'Tax' Document Type will correspond to the Contacts with the 'Tax' contact role.)
Select the Document SubType
Please note: If you have folders enabled in the FundPanel portal, then the document will be placed in a subfolder with the name of the SubType
Select the appropriate date in the Document Date picklist.
Click Next button.
Click Choose File button next to the appropriate Investment Vehicle if you wish to manually upload the file to each vehicle or, use the, Auto Match & Upload feature
If you use the Auto Match & Upload feature, follow the Instructions listed under the, Match & Upload section for how match your investment vehicle names with your file names. Then, click Upload Matched Files when auto matching is completed.
If you manually matched the files to each investment vehicle, click Confirm & Upload Document button.
Viewing Uploaded Commitment Documents
Navigate to the specific Fund record.
Click into the specific Capital Commitment under Capital Commitments related list.
Click into the name of the specific document under Documents related list.
Click the PDF name under Notes & Attachments related list to view the PDF.
Using Document Subfolders and Subtypes
Documents can also be categorized under subfolders, for better organization. For example, under Financial you can post a document under a Investor Letters, Investor Updates, Quarterly Reporting, Audited Financials, etc. There are several options available by default, but you can also add SubTypes of your own as well.
To enable the Subfolders in the Portal, you just need to be sure that the Documents tab folders checkbox is selected.
To select Documents Folders enabled:
- Log into the Investor Portal with an Admin login
- Click Admin at the top right Corner
- Click Organization settings
- Scroll down to the Action Buttons section, and check the box next to Documents Folders Active
- Ensure you click Save Settings at the top!
Posting a document under a Subfolder functions the same way as posting a document under the main folder. Use the Document Uploader, select the Attachment Type (Commitment, Fund, Organization), Document Type, and then the Document SubType. Choose the document date and continue uploading as usual.
You can also add new Subtypes/Subfolder names by clicking on the Add/Edit Type button under the Document SubType selection box.
- In the Add Document Subtype(s) window, you can type in all document Subfolder titles you want to add. Ensure that every Subfolder title is on its own line.
- Next, select the Attachment types you could like to add the Subfolder for, this will ensure the Subfolder is available for the correct type of Attachment (e.g. Fund Wide, Commitment Wide). You can use control + click to select them all.
- Once you have all the Subfolders added and the correct Attachment Types selected, click Save Changes.
- Once the changes are saved, you can return to the Document Uploader and upload all Documents. e in the Subtype Edit window:
